This notice is to help parents understand how and why Marmalade Schools Ltd collects your child's personal information and what we do with that information. It also explains the decisions that you can make about your child's information (when we refer to ‘your’ in this notice it may include you and your child)
What is personal information?
Personal information is information that identifies you as an individual and relates to you. This includes your contact details, financial information, educational and health information as well as information such as ethnic group, photographs and video recordings.
How and why does Marmalade Schools Ltd collect and use personal information?
We set out examples below of the different ways in which we use personal information and where this information comes from. Whilst the majority of information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with data protection law, we will inform you when you have a choice in this. Our main reason for using your personal information is to provide educational/caring services to your child.
Sharing personal information with third parties:
Our legal grounds for using your information:
This section contains information about the legal basis that we are relying on when handling your information.
This means that the processing is necessary for legitimate interests except where the processing is unfair to you. Marmalade Schools Ltd relies on legitimate interests for most of the ways in which it uses your information. Specifically, Marmalade Schools Ltd has a legitimate interest in:
Necessary for a contract:
We will need to use your information in order to perform our obligations under our contract with you. For example, we need your name and contact details so that we can update you on your child’s progress and so that we can contact you if there is a concern.
Where the setting needs to use your information in order to comply with legal obligation, for example, to report a concern to Safeguarding Services. We may also need to disclose information to third parties such as the local authorities where legally obliged to do so.
For example, to prevent someone from being seriously harmed or killed. The setting must also comply with an additional condition where it processes special categories of personal information. For example, ethnic origin and health information.
We may ask for your consent to use your information in certain ways. If we ask for your consent to use your personal information you can withdraw this consent at any time. Any use of your information before you withdraw remains valid.
How long do we keep your information:
We keep your child's information for as long as we need to in order to educate and look after them. We will keep certain information after your child has left our setting. In exceptional circumstances, we may keep your child's information for a longer time than usual, but we would only do so if we had a good reason and only if we are allowed to do so under data protection law.
What decisions can you make about your information?
From May 2018 data protection legislation gives you a number of rights regarding your information. Some of these are new rights whilst others build on your existing rights. Your rights are as follows:
Further information and guidance:
This notice is to explain how we look after your child's personal information. The registrar can answer any questions which you might have. Like other organisations we need to keep your information safe, only use it for what we said we would, destroy it when we no longer need it and most importantly – treat the information we get fairly. If you consider that we have not acted properly when using your child's personal information you can contact the Information Commissioner's Office: ico.org.uk.
Registered in England and Wales Registered Company No. : 4810647